MLSFAQ
Request your broker make the change or email MLS@rpcra.org or call 239-936-3537
Contact the MLS - MLS@rpcra.org or follow the instructions below:
On your Home Page, look for the “My Listings” box and click on the “My Off-Market Listings”. This link will show you listings that are Sold, Terminated or Expired. Once you have found the address you are looking for, simply highlight the MLS #, right click and choose “Copy”.
Now go up to your menu bar and choose “Input”. Click on “Add New” and choose the correct property type.
On the next screen you will need to choose the middle box – “Fill from Cross Property” to copy the old listing. Right under the blue toolbar, you will see a box for the MLS # that you have copied from the previous screen. Right click and Paste the number in this box, then click over on the white area next to the “Fill From” button. If you do not click on the white area, the Fill From button will not allow you to click on it. Now let’s click on the Fill From button.
You will now be in the Listing Input screen and as you can see, the information has been brought over from the old listing. But there are a few things that do not copy over.
Here is a quick way to see what you will need to fill in for the new listing. Go to the status tab and change it to Active. Click on Submit Listing. You will now have red! points on the tabs that you need to check. Click on the first tab with a! and you will now see a red! on the field that needs information. In this tab it is the List Price. Fill in the list price, then click on the next tab with an”!” You will need to add the commission amounts.
I can now go back to the new listing by click in the tab at the top of the screen and I can update the Commission fields. Now I will click on the next tab with a red! and fill in the Listing date and expiration date.
Before hitting the submit button to activate the listing, click on the Remarks tab. The remarks from the old listing are not copied over, but that is an easy fix.
Here is a quick Tip to check to see what was in the old listing, while you are working on this new listing. Right click up in the top blue menu and choose “Open link in a new tab”. Now click on that new tab and click on Home. Go up to the Speed Bar then right click and paste the old MLS # in the Speed Bar. Click on the magnifying glass next to the Speed bar to search for that listing, then click on the MLS # to look at the old listing. Now you can see what was in the old listing.
Click on the tab at the top of the page with the old listing, in the Remarks field, highlight the text and then right click and copy. Now go back to the new listing and paste the text into the new Remarks field. You can do the same for the Confidential Remarks and Directions if you had the.
Once you have completed this, go back to the Status tab. Change it to Active and click Submit. This will make the listing Active, but the pictures still need to be copied.
Click on add/edit photos. Then look for the link “Click here to import photos from another listing. Click the link.
Copy and paste the old MLS number into the box and click on Import photos and check all. Be sure to hit save at the bottom to save the photos that you imported.
You will also need to upload any attached supplements you may have. There isn’t an option to copy those over.
Complete the listing Transfer request from that you can obtain from Matrix under your links tab or you can email the MLS at MLS@rpcra.org or call 239-936-3537 to request a form. Both brokers the original listing broker, and the new listing broker must agree and sign the form. Then send the form completed form to RPCRA.org and the MLS will transfer the listing.
Please remember that all virtual tours in the MLS must be unbranded. The tour may not have any contact information and must only show the property. To add a virtual tour, go to Listing Input and edit the listing. Under the “General” tab, in the middle column of the page, near the bottom, you will see 2 fields for virtual tours. Copy and paste the unbranded link for the virtual tour into one of these fields.
Residential Income is for Duplex, Triplex and Quadraplex properties only. Residential Income is defined by the Real Estate Standards Organization as “multi-family property for sale”.
Residential is for non-multi-family properties that are listed for sale.
A Single-Family home/condo may be used by the current owner to generate income but that is not considered a Residential Income property. It is an income producing Residential unit that can be purchased and used by the new owner.
A Duplex/Triplex/Quadraplex is where an owner can live in one unit and still generate income from the other units, that is why Residential Income is only available for Duplex, Triplex and Quadraplex listings.
Download the app. You will then need a new authorization number to activate the app. Open the app and tap “Activate eKey”. Look for the buttons below.
To request the code, click on the top button and request the code using your email (phone number does not work as well). You will then receive an email with the code. You can then go back into the app and tap the second button. Enter the code and check off the 2 circles. You will then see the key is authorizing and updating.
To find the lot dimensions of a property in the MLS, Search – Public Records. Enter the address and click on Results. Click on the PID # - go to the Parcel Map tab and in the top box on the right you will see the lot dimensions.
Your information is stored in our membership system and needs to be updated by our Membership dept. Send an email to membership@rpcra.org. They will change the email address in our membership system which will automatically correct the address in Matrix.
Request your broker make the change or email MLS@rpcra.org the information.
If you begin marketing a property, you will have only 24 hours to list it the MLS so you are not in violation of the National Association of REALTORS® Clear Cooperation 8.0 Policy:
Within one (1) business day of marketing a property to the public, the listing broker must submit the listing to the MLS for cooperation with other MLS participants. Public marketing includes, but is not limited to, flyers displayed in windows, yard signs, digital marketing on public facing websites, brokerage website displays (including IDX and VOW), digital communications marketing (email blasts), multi-brokerage listing sharing networks, and applications available to the general public. (Adopted 11/19)
Please note that the fine for this violation is significant starting at $750. See your Dashboard under “Important Resources” Click the MLS Clear Cooperation Policy 8.0 tile. This will take you to a wealth of Clear Cooperation resources from NAR including videos and FAQ’s Here is the link as well.
https://www.nar.realtor/about-nar/policies/mls-clear-cooperation-policy
Listings belong to the brokers and you will need permission from your old broker to transfer the listings. You can obtain a Listing Transfer Request in the MLS under the “Links” tab or you can email the MLS at MLS@rpcra.org to request a form. The original listing broker and the new listing broker must agree and sign the form. The completed form should be emailed to mls@rpcra.org and the MLS will transfer the listing.
The Building Design field is asking about the structure or architecture of the home. Single Family, condo, villa attached (attached on a wall to another unit), Townhouse (2 story and attached), Manufactured home.
Ownership description field is referring to the ownership - Single Family, HOA, COA or Timeshare, not the type of building.